Supplier audit and corrective action report

Purpose

Provide a consistent, evidence-based view of supplier performance and the actions needed to close audit findings.

Scope

Supplier quality, process, documentation, and control audits against a defined checklist, standard, or customer requirement. Excluded: supplier communication, audit certification, and acceptance of corrective actions.

Data basis

• Audit checklist, notes and evidence, supplier record, prior findings, applicable standard, and corrective-action procedure.
• The fixed records, tables, or folders in the skill scope that hold the relevant history or schema.

Result

An audit report, findings sheet, corrective-action request, and follow-up register row.

Quality criteria

• Each finding cites the checklist item, evidence, and supplier location or process.
• Classifications use the defined severity vocabulary.
• Findings state requirement, condition, risk, and evidence gap.
• Each action has a measurable closure criterion and due date or missing value.
• Repeat findings are linked to prior reports.

Instructions

Write findings as condition versus requirement, not as opinion. Keep observations, nonconformities, and recommendations distinct. Apply the company severity rules and do not infer a certification status. Group duplicate evidence only when it supports the same condition. Link corrective actions to the finding identifier and state what evidence would demonstrate closure.

Adapt before use

Keep the source trail close to every conclusion and preserve the difference between a source fact, a calculated value, an assumption, and a recommendation. Use stable identifiers across the document and sheet so a reviewer can move from a summary statement to the underlying row and source. Prefer a complete, transparent partial result over a confident answer built on missing evidence.

• Add the audit checklist, applicable standard, and severity scale.
• Define corrective-action due-date and closure rules.
• Specify supplier risk tiers and escalation roles.
• Provide the required report and register formats.